Technology’s sophistication boggles my mind. The array of pictures, videos, cartoons, q/a, interaction, etc. with PowerPoint or the like creates stimulation for the attendees in all meetings …and yet! I’ve been through some I-need-CPR-to-get-through-this presentations. Haven’t you?
DeeTox your PowerPoint with elimination. Brevity and clarity are paramount.
Eliminate the chaotic slide that looks more like a map of a major city, the adult brain can’t focus, can’t relate and definitely can’t and won’t retain the information.
What does the presenter think you’ll gain or remember from this? How long would it take to explain this?
Even better! Use pictures instead of copy. Pictures explain even the most complex because they highlight your point and you – the presenter – can explain the intricacies of the picture/point. The more pictures you have the better your audience will relate and remember!
You’re talking about profit and loss. Instead of an “I know you can’t read this,” give the visual.
Could you use this picture to explain profit and loss? This picture will stay in the mind’s eye longer than a chart, I promise.
Be creative. The audience will remember your points and you more readily when you DeeTox the too-busy slides, the graphs they can’t read, the full-of-copy slides, or the sixteen-bullet-point slide.
You’ve seen others that remind you of a city map and you can’t remember why the presenter put it or them on the screen.
DeeTox your slide deck with proofing. This example is one I couldn’t fathom went past the editors’, proofers’ or presenter’s eyes, but it did. This slide was presented at a webinar on writing by a well-known training company. I had to look several times to make certain I saw not one, but two of the same typos.
“For the last several weeks, we have been provided with three-shift coverage in the Processing Department. Company employees have covered the day shit and swing shift. A temporary employee has been covering the night shit. The third shift…ends this week.”
DeeToxing your PowerPoint saves the participants’ time: time trying to make sense of too much information, time to digest the points, and time to understand the correlation between your words and the slides. Cleanse yourself of the need to put everything you know in each slide, focus on brevity, clarity, pictures, creativity and above all, proofing. Help your audience.